Free PA Notary Journal Template
A Pennsylvania-compliant notary journal in three formats. Every required field from RULONA § 319 is included, and every field PA prohibits recording is omitted. Free to download, no email required.
Why "PA-compliant" matters
Generic journal templates often include full SSN, full driver\u2019s-license number, or account number columns. PA prohibits recording those (4 Pa. Code § 167.74). A template built for another state can make you non-compliant without you noticing.
Downloads
Fillable PDF — 60 entries
Landscape letter, 10 pages, 6 entries per page. Open in any PDF reader; type directly into the fields; print when full.
pa-notary-journal-template.pdf · 310 KB
Spreadsheet / Excel / Google Sheets
Pre-headered blank CSV with 60 rows. Open in Excel or Google Sheets; save as `.xlsx` if preferred.
pa-notary-journal-template.csv · 1 KB
Instruction sheet (how-to-use)
Two-page explainer: what each field means, what PA prohibits recording, how to correct a mistake, retention rules.
pa-notary-journal-instructions.pdf · 5 KB
Fields included, citation beside each
| Field | Source |
|---|---|
| Date / Time | 57 Pa.C.S. § 319(a)(1) |
| Act Type (ack / jurat / etc.) | § 319(a)(2) |
| Document description | § 319(a)(3) |
| Signer full name and address | § 319(a)(4) |
| Identification method | § 319(a)(5) |
| Fee charged | § 319(a)(6) |
| Signer signature (recommended, not required) | Best practice |
Rules you still need to follow
- Bound journals only — loose leaves are not acceptable for paper journaling.
- Record each act at the time of the act, not in batches days later.
- Use permanent ink (no pencil, no erasable gel pen).
- Correct mistakes by striking through, initialing, and re-entering below — do not overwrite.
- Retain 10 years after last entry, then deposit with the Prothonotary of your commissioning county (57 Pa.C.S. § 319(c)).
- Electronic journals are permitted if they are tamper-evident and inspectable on demand.
Found a bug or have a suggestion?
Email support@panotaryedu.com. We update this template after every DOS rule change.
This page is educational information, not legal advice. Pennsylvania notary law changes; always verify against the current version of RULONA (57 Pa.C.S. §§ 301–331) and 4 Pa. Code at pa.gov. Consult a PA-licensed attorney for specific situations.